Oakland Innovation Limited dba OTM Networks ("OTM Networks") values and respects your privacy and is committed to protecting your personal data.
OTM Networks is part of Science Group, an international science and technology business. A list of Science Group companies can be found at the bottom of the page at https://www.sciencegroup.com. Depending on the nature of the personal data, the location where services will be provided or the nature of services provided, another Science Group legal company may be the data controller in relation to your personal data.
We may collect information from you in the course of our business including through your use of our website, your relationship or interactions with our staff or when you engage us or another Science Group company in the provision of services.
The personal data that we process includes:
Where relevant, we hold limited sensitive personal data relating to your access and dietary requirements if you are visiting our premises.
We collect information from you in the course of our business including through your use of our website, your relationship or interactions with our staff or when you engage us or another Science Group company in the provision of services for the following purposes:
We also use your personal data for:
We use your personal data to send you marketing communications about services, publications, science & technology industry updates, events, courses, surveys, promotions and competitions by Oakland or other Science Group companies and to display content that we believe may be of interest to you.
We will only contact you for these marketing purposes in accordance with our legitimate business interests or where you have explicitly agreed to this. Your agreement to the use of your personal data for these purposes is optional and if you do not wish to provide your agreement, your visit and use of our website and/or provision of services by Oakland or another Science Group company will not be affected.
We use a relationship management tool (where legally permissible) to assess the strength of the relationships between Oakland personnel and our clients or potential clients based on the frequency of the email contact between them. We use that information in order to assess, analyse and improve the services that we provide.
We also use business-to-business market intelligence providers (where legally permissible) to build our business contact networks. We use that information in order to specifically target relevant business prospects to promote our client services.
You have the right to request us not to use your personal data for marketing communications by emailing us at firstname.lastname@example.org. You can also opt out of receiving electronic communications by clicking on the 'unsubscribe' link at the bottom of any such electronic communication or through following the opt-out instructions provided in any marketing communication.
There are facilities on our website which invite you to provide us with personal data including our contact us form and contact email addresses. The purpose of these facilities is apparent at the point you provide your personal data and we only use that information for those purposes.
We will only use your personal data when the law allows us to. In particular, we will use your personal data:
We keep your personal data only for as long as necessary for the purposes for which it was collected, to provide you with services, for legitimate business interests, in accordance with contract, and where required or allowed under law.
We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow external third party providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
We may also provide your information to selected third party suppliers when providing services as part of the agreed contractual terms. By agreeing to our contractual terms, you explicitly consent to us providing the third party suppliers with your personal data for the purpose of us completing our obligations under those contractual terms.
We may also provide your information to regulators and law enforcement agencies where we are legally required to do so and where necessary for the purposes of preventing and detecting fraud or other criminal offences. If legally permitted, we will use reasonable efforts to notify you prior to disclosing your information to such parties.
However, we shall only transfer your personal data outside the UK and/or EEA if one of the following conditions apply:
Please contact us if you want further information on the specific mechanism used by us when transferring your personal data out of the UK and/or EEA.
Our website is hosted on servers in the UK and/or European Economic Area. We have appropriate physical, electronic and managerial security measures in place to protect against loss, misuse or unauthorised access to your personal data. We use network access control technology to limit access to the systems on which personal data is stored, and our IT team monitor for possible vulnerabilities and attacks. However as the transmission of information via the internet is not completely secure, we cannot guarantee the security of your information transmitted to our website.
We note that the information you provide may be confidential and we will not sell or otherwise make your personal data commercially available to any third party except that we may share information with third parties. Please see the section on 'Who we share your personal data with'
We have put in place procedures to deal with any suspected personal data breach and will notify you and the UK Information Commissioner's Office where we are legally required to do so.
You have the right (subject to certain exceptions) to:
If you would like to do any of the above, please email us at email@example.com and we will provide you with all rights that you are entitled to in respect of your personal data and any exceptions that may apply.
Please note that we may ask for further information from you in order to prove your identity before disclosing any personal data to you. This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request. If a third party emails us in relation to the above purporting to act on your behalf, please note that we will require evidence from you and/or the third party that you have authorised them to act on your behalf in this way. We may also contact you directly in order to verify this authorisation.
If you are unhappy with the way that we have handled your personal data, you have the right to make a complaint to the authority responsible for data protection in the country that you are based. Contact details should be available online or you may alternatively ask us for assistance.
If you have any queries in relation to this policy, please contact us at:
Attention: Data Protection Officer
Address: Harston Mill, Harston, Cambridge, CB22 7GG, UK
Telephone: +44 1223 875200 Email: firstname.lastname@example.org
If you currently receive marketing information from us which you would prefer to not receive in the future, please email us at email@example.com
Oakland Innovation Limited dba OTM Networks is registered with the UK Information Commissioner's Office under registration number Z6427610.